This regulation establishes recordkeeping requirements for substance abuse prevention services funded under contract with the Alabama Department of Mental Health. Providers must document each prevention activity on an activity sheet capturing date, location, topic, description, duration, recipient demographics, prevention objective code, attendance, and the service provider's signature. Records must be organized by prevention objective and retained for three fiscal years.
View official sourceAla. Admin. Code r. 580-9-47-.09 - Prevention Records State Regulations Compare (1) Each prevention activity/occurrence that is provided for reimbursement under contract with the DMH/MR shall be recorded on an activity sheet. (2) Documentation of all prevention services shall be completed by the person who delivers the service and shall contain: (a) The date and location of each service delivery; (b) The topic addressed; (c) A description of activities provided; (d) The length of the presentation; (e) The number of recipients by gender, age and race; (f) The Prevention Objective code; (g) The attendance log or roll; and (h) The signature of the person providing the service. (3) Each prevention objective shall have a separate individual folder (or notebook) containing the written objective, documentation of the service delivery, the outcome measurement instrument used, and the outcome evaluation results. (4) The activity sheets, attendance logs/rolls, and annual outcome summaries shall be maintained for the past three (3) fiscal years. Author: Division of Substance Abuse Services Notes Ala. Admin. Code r. 580-9-47-.09 New Rule: Filed January 27, 2000; effective March 2, 2000. Statutory Authority: Code of Ala. 1975 , § 22-50-11 . State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare. No prior version found. State Regulations Toolbox