Ala. Admin. Code r. 580-9-47-.03

Prevention Records

This regulation requires Alabama substance abuse prevention providers to document all prevention activities in hard copy format, including details such as date, location, topic, activity description, participant demographics (gender, age, race/ethnicity), and applicable billing codes. Certified staff must sign each prevention activity record, and an ADMH-approved attendance log or equivalent must be maintained. All supporting documentation must be retained and readily available for at least three prior fiscal years.

Ala. Admin. Code r. 580-9-47-.03 - Prevention Records 

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(1)

 Prevention activities shall be documented by hard copy format and kept on file
 by the prevention provider.

(2)

 Certified staff members who perform prevention services must document the
 following: 
(a)
 Date and physical location
 where service was delivered.

(b)

 Topic addressed.

(c)
 Description of
 activities.

(d)
 Length of the
 presentation.

(e)
 Number of
 participants.

(f)
 Identification of
 participants by gender.

(g)

 Identification of participants by age.

(h)
 Identification of participants by
 race/ethnicity.

(i)

 Domain.

(j)
 Prevention
 strategy.

(k)
 An ADMH approved
 attendance log or a printout of the teacher list with teacher signature or
 authorized classroom representative (prevention activity form).

(l)
 The signature of the individual(s) who
 provided the actual prevention service.

(m)
 Applicable billing codes.

(3)
 All supporting documentation
 for prevention services performed by a provider must be maintained and readily
 available for at least three (3) previous fiscal years.

Notes

Ala. Admin. Code
 r. 
580-9-47-.03

 New Rule: Filed January
 27, 2000; effective March 2, 2000. New Rule: Filed June 19, 2012; effective
 July 24, 2012. Repealed: Filed June 25, 2012; effective July 30, 2012. Amended:
 Filed August 22, 2013; effective September 26,
 2013.

Was previously Rule
 
580-9-47-.09
, renumbered to .03
 as per certification filed June 19, 2012; effective July 24, 2012.

Author:
 Division of Substance Abuse
 Services

Statutory Authority:

Code of Ala.
 1975
, §
 
22-50-11
.

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