Ala. Admin. Code r. 580-2-17-.10

Records

This section requires Community Mental Health Centers participating in the Indigent Drug Program to maintain clinical records of drug therapy for eligible clients, signed by the prescribing physician. It also mandates compliance with the Controlled Substances Act of 1970, including complete records of all controlled substance transactions, separate inventory maintenance by schedule, annual physical inventory by a pharmacist, and availability of records for DEA inspection. All records must be retained for a minimum of two years.

Ala. Admin. Code r. 580-2-17-.10 - Records 

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(1)
 Clinical
 Records. A record of drug therapy will be maintained on all clients qualified
 for the Indigent Drug Program. This record must be signed by the prescribing
 physician. If the prescribing physician is not employed by the center, the
 "Indigent Drug Authorization" must be completed and signed by the physician
 responsible for treatment. (See 
Standards for Community Mental
 Health Center
). In addition, the Medication Chart will be part of
 the client records.

(2)
 The
 Controlled Substances Act of 1970:
(a)
 Every
 pharmacy engaged in handling any controlled substances must keep complete and
 accurate records of all receiving and dispensing transactions. All such records
 shall be maintained for a period of two years.

(b)
 All inventories and records of controlled
 substances in Schedule II must be maintained separately from all other records
 of the pharmacy. All inventories and records of controlled substances in
 Schedules III, IV, and V must be maintained separately or must be in such form
 that they are readily retrievable from the ordinary business records of the
 pharmacy.

(c)
 All records
 pertaining to drugs subject to the Controlled Substances Act must be made
 available for inspection and copying by duly authorized officials of the Drug
 Enforcement Administration.

(d)
 The
 pharmacist must take a complete separate inventory of all stocks of drugs
 subject to the Controlled Substances Act on January 15 of each year. This
 inventory record must be kept for a period of two years. Pharmacies are not
 required to submit a copy of the inventory to the Drug Enforcement
 Administration; however, a copy of this inventory signed by the pharmacist must
 be kept in the pharmacy. The inventory must show the date taken and whether
 taken at the opening or closing of business.

(3)
 Other Records: The recommended procedures
 of the drug reporting system as outlined in the manual will be followed and
 records necessary to comply with these procedures will be kept. All records
 shown in Part Two must be submitted according to instructions provided. 
 
Author:
 Division of Mental Retardation,
 
DMH/MR.

Notes

Ala. Admin. Code
 r. 
580-2-17-.10

Amended: Filed March 30,
 1993; Effective May 5, 1993.

Statutory Authority:

Code of Ala.
 1975
, §
 
22-50-11
.

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