Pa. Code 5230.52

General staffing requirements

This regulation establishes general staffing requirements for Psychiatric Rehabilitation Services (PRS) agencies in Pennsylvania, including staff-to-individual ratios (1:10 in PRS facilities), required positions (PRS director and psychiatric rehabilitation specialist), scheduling and documentation obligations, and minimum certification ratios (CPRP for adults 18+, CFRP for youth ages 14–17). Agencies must maintain staffing plans for absences and community deployments, and must ensure language-access accommodations for individuals served.

55 Pa. Code § 5230.52 - General staffing requirements 

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(a)
 A PRS agency shall staff the service
 according to the following: 
(1)
 The location
 of services is consistent with the agency service description.

(2)
 The service may range from individual
 service to group service.

(3)
 The
 service and the choice of service locations shall be determined by the IRP of
 the individual.

(b)
 A PRS
 agency shall employ a PRS director and a psychiatric rehabilitation
 specialist.

(c)
 When a service is
 delivered in a PRS facility, a PRS facility shall have an overall complement of
 one staff for every ten individuals, a (1:10) ratio.

(d)
 When a service is delivered, a PRS agency
 shall schedule a psychiatric rehabilitation specialist or psychiatric
 rehabilitation worker to be present.

(e)
 A PRS agency shall develop a schedule
 that includes a plan to maintain staffing requirements during: 
 
(1)
 Staff absence.

(2)
 Deployment of staff for PRS delivered in
 the community.

(f)
 A PRS
 agency shall document staffing by maintaining work schedules, time records and
 utilization data.

(g)
 When a PRS
 agency operates more than one PRS facility, the PRS director shall be present
 at each licensed PRS facility an average of 7.5 hours per week in a calendar
 month.

(h)

Psychiatric
 rehabilitation specialist staffing ratio.
 A minimum of 25% of the
 staff based on the number of FTE positions shall meet the qualifications of a
 psychiatric rehabilitation specialist provided under §
 
5230.51
(b) and (f)
 
 (relating to staff qualifications), as
 applicable, within 2 years of initial licensing.

(i)

CPRP certification staffing
 ratio.
 When a PRS agency serves only individuals 18 years of age or
 older, a minimum of 25% of the staff based on the number of FTE positions shall
 have CPRP certification within 2 years of initial licensing.

(i.1)

CFRP certification staffing
 ratio.
 When a PRS agency serves only individuals 14 years of age or
 older but under 18 years of age, a minimum of 25% of the staff based on the
 number of FTE positions shall have CFRP certification within either 2 years of
 initial licensing or within 2 years of the date the PRS agency received
 approval of its service description that identifies that it will be serving
 individuals 14 years of age or older but under 18 years of age, whichever is
 later.

(i.2)

CPRP and CFRP
 certification staffing ratio.
 When a PRS agency serves both
 individuals 18 years of age or older and individuals 14 years of age or older
 but under 18 years of age, the PRS agency shall meet the certification staffing
 ratios as provided under subsections (i) and (i.1).

(j)
 Trained staff shall be available, or
 other accommodations made, to address the language needs of an individual,
 including American Sign Language and Braille.

Notes

55

 Pa. Code §
 
5230.52

Amended by
 
Pennsylvania
 Bulletin, Vol. 55, No. 03, January 18, 2025
, effective
 
1/18/2025

This section cited in 55 Pa. Code §
 
5230.54
 (relating to group
 services).

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