Pa. Code 5240.82

Supervision of staff who provide ABA services

This regulation establishes detailed supervision requirements for staff who provide ABA services under Pennsylvania's Chapter 5240. It specifies the frequency, format, and content of supervision that clinical directors and qualified behavior analysts must provide to behavior analytic services staff, assistant behavior consultation-ABA staff, and BHT-ABA staff, including face-to-face hours, direct observation intervals, group supervision limits, and documentation requirements. Supervisors must maintain personnel file records of each supervision session and must be available to consult during all hours ABA services are delivered.

55 Pa. Code § 5240.82 - Supervision of staff who provide ABA services 

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(a)
 An individual who meets the
 qualifications of a clinical director shall provide the following supervision
 to individuals who provide behavior analytic services and behavior
 consultation-ABA services: 
(1)
 One hour of
 individual face-to-face supervision per month that includes oversight of the
 following:
(i)
 The interventions being
 implemented.

(ii)
 The child's,
 youth's or young adult's progress towards the goals of the ITP.

(iii)
 Consideration of adjustments needed to
 the ITP.

(iv)
 The staff person's
 skills in implementing the interventions in the ITP.

(2)
 If the individual who provides behavior
 analytic services or behavior consultation-ABA services supervises an
 individual who provides assistant behavior consultation-ABA services or BHT-ABA
 services, the individual shall receive an additional hour of face-to-face
 supervision per month that includes a discussion of the assistant behavior
 consultation-ABA services or BHT-ABA serviced being provided.

(3)
 Thirty minutes of direct observation of
 services being provided every 6 months.

(b)
 An individual who meets the
 qualifications of a clinical director or is qualified to provide behavior
 analytic services or behavior consultation-ABA services shall provide the
 following supervision to individuals who provide assistant behavior
 consultation-ABA services:
(1)
 One hour of
 supervision two times a month. The supervision must be face-to-face and include
 only the individual being supervised and the supervisor.

(2)
 If the individual has not previously
 provided assistant behavior consultation-ABA services, 3 hours of onsite
 supervision during the provision of ABA services to a child, youth or young
 adult prior to providing ABA services independently.

(3)
 Thirty minutes of direct observation of
 the provision of ABA services to a child, youth or young adult during the
 implementation of the ITP every 6 months.

(4)
 The supervision must include oversight of
 the following:
(i)
 The interventions being
 implemented.

(ii)
 The child's,
 youth's or young adult's progress towards the goals of the ITP.

(iii)
 Consideration of adjustments needed to
 the ITP.

(iv)
 The staff person's
 skills in implementing the interventions in the ITP.

(c)
 An individual who meets the
 qualifications of a clinical director or is qualified to provide behavior
 analytic services or behavior consultation-ABA services or an individual who is
 qualified to provide assistant behavior consultation-ABA services and has a
 BCaBA or other undergraduate-level certification in behavior analysis that is
 accredited by the National Commission for Certifying Agencies or the American
 National Standards Institute shall provide the following supervision to
 individuals who provide BHT-ABA services:
(1)

 One hour of supervision each week if the individual who provides BHT-ABA
 services works at least 37.5 hours per week or 1 hour of supervision two times
 a month if the individual who provides BHT-ABA services works less than 37.5
 hours a week. An individual who provides BHT-ABA services must receive 1 hour
 of individual face-to-face supervision each month.

(2)
 If the individual has not previously
 provided BHT-ABA services, 6 hours of onsite supervision during the provision
 of ABA services to a child, youth or young adult prior to providing ABA
 services independently.

(3)
 One
 hour of direct observation of the provision of ABA services to a child, youth
 or young adult during the implementation of the ITP every 4 months, unless the
 individual meets the qualifications to provide BHT-ABA services included in §
 
5240.81
(g)(5) 

 (relating to staff qualifications for ABA services). If the individual meets
 the qualifications to provide BHT-ABA services included in §
 
5240.81
(g)(5)
,
 the individual shall receive 1 hour of direct observation of the provision of
 ABA services to a child, youth or young adult during the implementation of the
 ITP every 2 months.

(4)
 The
 supervision must include oversight of the following: 
 
(i)
 The interventions being
 implemented.

(ii)
 The child's,
 youth's or young adult's progress towards the goals of the ITP.

(iii)
 Consideration of adjustments needed to
 the ITP.

(iv)
 The staff person's
 skills in implementing the interventions in the ITP.

(d)
 Group supervision may be
 provided to no more than 12 staff who provide ABA services, but only nine of
 the staff can provide BHT-ABA services.

(e)
 An individual may supervise a maximum of
 12 full-time equivalent staff who provide ABA services, but only nine of the
 full-time equivalent staff can provide BHT-ABA services.

(f)
 A supervisor shall be available to
 consult with staff during the hours that ABA services are being provided,
 including evenings and weekends.

(g)

 Face-to face supervision may be delivered through secure, real-time, two-way
 audio and video transmission that meets technology and privacy standards
 required by the Health Insurance Portability and Accountability Act of 1996
 (
Pub.L. No.
 
104-191
).

(h)
 A supervisor shall maintain documentation
 about each supervision session in the supervised staff person's personnel file
 that includes the following:
(1)
 The date of
 the supervision session.

(2)
 The
 location and modality of the session, such as in-person or through a secure
 real-time, two-way audio and video transmission.

(3)
 The format of the session, such as
 individual, group or onsite.

(4)

 The start and end time of the supervision session.

(5)
 A narrative summary of the points
 discussed during the session.

(6)

 The signature and signature date of the supervisor and the staff person
 receiving supervision.

Notes

55

 Pa. Code §
 
5240.82

This section cited in 55 Pa. Code §
 
5240.97
 (relating to group
 services provision); and 55 Pa. Code §
 
5240.98
 (relating to requirements
 for group services in school
 settings).

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