Pa. Code 5240.98

Requirements for group services in school settings

This section governs licensed Intensive Behavioral Health Services (IBHS) agencies that provide group services in school settings in Pennsylvania. It requires these agencies to maintain a written agreement with each school location covering roles, collaboration, crisis protocols, and referral procedures, and to hold at least biannual meetings with school staff to review each child's, youth's, or young adult's behavioral health progress. Agencies must document meeting outcomes, maintain individual records, and develop individualized treatment plans that address school functioning and continuity of care when school is not in session.

55 Pa. Code § 5240.98 - Requirements for group services in school settings 

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A licensed IBHS agency that provides group services and
 identified a school as a location where services will be provided in its
 approved service description shall meet the following requirements:

(1)
 Have a written agreement with the
 authorized representative for each school location in which it provides group
 services that includes the following:
(i)

 Identification of the IBHS agency's and the school's lead contacts and their
 contact information.

(ii)

 Delineation of roles and responsibilities of the school and the IBHS agency
 staff.

(iii)
 Description of how the
 school and IBHS agency staff will collaborate during the provision of group
 services in the school.

(iv)
 A
 requirement for a meeting at least every 6 months between IBHS agency staff and
 school administration to review performance, collaboration issues and the
 written agreement.

(v)
 Crisis
 management protocols.

(vi)

 Procedures for school staff to refer students for group services.

(vii)
 Identification of the space and
 equipment allocated for use by IBHS agency staff.

(viii)
 Process for revising or updating the
 written agreement.

(2)

 IBHS agency and school staff involved with the child, youth or young adult
 receiving group services shall meet at least every 6 months to discuss the
 student's behavioral health services and progress related to school
 performance.
(i)
 A youth, young adult or
 parent or legal guardian of the child or youth shall be invited to participate
 in the meeting.

(ii)
 Other
 professionals as requested by a youth, young adult or parent or legal guardian
 of the child or youth shall be invited to participate in the meeting.

(3)
 An IBHS agency shall document
 the outcome of the meeting and include the following: 
 
(i)
 Attendance.

(ii)
 Date of meeting.

(iii)
 Summary of the discussion.

(iv)
 Recommendations for a change in group
 service participation if discussed.

(v)
 Reason a meeting was not convened as
 required.

(4)
 An IBHS
 agency providing group services in school settings shall keep the child's,
 youth's or young adult's records in accordance with §
 
5240.41
 (relating to individual
 records).

(5)
 An ITP for group
 services provided in school settings shall be developed in accordance with §
 
5240.96
 (relating to individual
 treatment plan) and must include the following: 
 
(i)
 Continuity of services when school is not
 in session.

(ii)
 Interventions that
 specifically address the child's, youth's or young adult's functioning in
 school.

(iii)
 Input from the
 teachers and guidance counselors directly involved with the child, youth or
 young adult receiving group services.

(6)
 An IBHS agency that provides group
 services and ABA services and provides the services in school settings shall
 comply with §§
 
5240.81
-
5240.87
 (relating to applied
 behavior analysis).

Notes

55

 Pa. Code §
 
5240.98

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