Pa. Code 5240.92

Supervision of staff who provide group services

This section establishes supervision requirements for staff who deliver group services under Pennsylvania's Evidence-Based Treatment (EBT) chapter (55 Pa. Code Chapter 5240), which governs behavioral health treatment services for children, youth, and young adults. It specifies the frequency, format, and content of supervision that clinical directors must provide to graduate-level professionals, and that graduate-level professionals must provide to Behavioral Health Technician (BHT and BHT-ABA) staff. Supervisors must maintain detailed documentation of each supervision session in personnel files and must be available to consult with staff during all hours group services are provided.

55 Pa. Code § 5240.92 - Supervision of staff who provide group services 

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(a)
 An individual who meets the
 qualifications of a clinical director shall provide the following supervision
 to a graduate-level professional: 
(1)
 One
 hour of individual face-to-face supervision per month that includes oversight
 of the following: 
(i)
 The specific
 interventions being implemented.

(ii)
 The child's, youth's or young adult's
 progress towards the goals of the ITP.

(iii)
 Consideration of adjustments needed to
 the ITP.

(iv)
 The staff person's
 skills in implementing the interventions in the ITP.

(2)
 If the graduate-level professional
 supervises an individual who is qualified to provide BHT services or BHT-ABA
 services, the graduate-level professional shall receive an additional hour of
 face-to-face supervision per month that includes a discussion of the BHT or
 BHT-ABA services being provided.

(b)
 A graduate-level professional shall
 provide the following supervision to individuals who are qualified to provide
 BHT services or BHT-ABA services:
(1)
 One hour
 of supervision each week if the individual works at least 37.5 hours per week
 or 1 hour of supervision two times a month if the individual works less than
 37.5 hours a week. The individual must receive 1 hour of individual
 face-to-face supervision each month.

(2)
 The supervision must include oversight of
 the following:
(i)
 The interventions being
 implemented.

(ii)
 The child's,
 youth's or young adult's progress towards the goals of the ITP.

(iii)
 Consideration of adjustments needed to
 the ITP.

(iv)
 The staff person's
 skills in implementing the interventions in the ITP.

(c)
 Group supervision may be
 provided to no more than 12 staff who provide group services, but only nine of
 the staff can be qualified to provide BHT services or BHT-ABA
 services.

(d)
 An individual may
 supervise a maximum of 12 full-time equivalent staff that provide group
 services, but only nine of the full-time equivalent staff can be qualified to
 provide BHT services or BHT-ABA services.

(e)
 A supervisor shall be available to
 consult with staff during the hours that group services are provided, including
 evenings and weekends.

(f)
 Face-to
 face supervision may be delivered through secure, real-time, two-way audio and
 video transmission that meets technology and privacy standards required by the
 Health Insurance Portability and Accountability Act of 1996 (
Pub.L. No.
 
104-191
).

(g)
 A supervisor shall maintain documentation
 about each supervision session in the supervised staff person's personnel file
 that includes the following: 
(1)
 The date of
 the supervision session.

(2)
 The
 location and modality of the session, such as in-person or through secure
 real-time, two-way audio and video transmission.

(3)
 The format of the session, such as
 individual, group or onsite.

(4)

 The start and end time of the supervision session.

(5)
 A narrative summary of the points
 discussed during the session.

(6)

 The signature and signature date of the supervisor and the staff person
 receiving the supervision.

Notes

55

 Pa. Code §
 
5240.92

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