Iowa Admin. Code ch. 441-310

441-310 Data Collection

This chapter establishes data collection and reporting requirements for Behavioral Health Administrative Service Organizations (BH-ASOs) in Iowa. Each BH-ASO must collect and submit client-level data to the department on a prescribed schedule, including demographic, service delivery, and referral information. BH-ASOs must correct any data deficiencies within 30 days of notification. Related programs such as mental health institutes, Medicaid managed care organizations, and targeted case management must also provide equivalent data in a compatible format.

CHAPTER 310
DATA COLLECTION
Chapter rescission date pursuant to Iowa Code section 17A.7: 7/1/30
441—310.1(225A) Authority. The director is the principal officer of the state to administer BH-ASO data 
reporting. On behalf of the department, each BH-ASO will collect and maintain data on all clients served.
310.1(1) Submission of data. Each BH-ASO will submit to the department the data regarding each 
individual the BH-ASO serves. 
a. BH-ASOs will submit data according to the frequency, file layouts, format, and naming 
conventions prescribed by the department.
b. When a BH-ASO is notified by the department that the data is incomplete or is not compliant with 
the prescribed file layouts, format, or naming conventions, the BH-ASO must correct the issue within 30 
days of the notification.
c. The state supplementary assistance program, mental health institutes, state resource center, 
Medicaid program, Medicaid managed care organizations, and targeted case management program will 
provide to the department team responsible for BH-ASO evaluation and oversight the equivalent data in a 
compatible format on the same schedule as the required submission from the BH-ASOs as requested. 
310.1(2) Data required. The data to be submitted are as follows: 
a. Individual client-level information, including a unique identifier, name, address, demographic 
information, service delivery information, referral information, and any other information as prescribed by 
the department.
b. The state ID number when applicable. 
c. Demographic information, including but not limited to date of birth, sex, ethnicity, marital status, 
education, residential living arrangement, current employment status, monthly income, income sources, 
type of insurance, insurance carrier, veterans’ status, guardianship status, legal status in the system, source 
of referral, and diagnosis code in the International Classification of Diseases (ICD) as amended to July 1, 
2025. 
d. Service information, including but not limited to the decision on services, date of decision, 
termination date and reason for termination, residence, approved service, service beginning dates, service 
ending dates, reason for terminating each service, approved units of services, unit rate for service, 
expenditure data, and provider data. 
This rule is intended to implement Iowa Code sections 225A.3 and 225A.6.
[ARC 9274C, IAB 5/14/25, effective 7/1/25]
[Filed ARC 9274C (Notice ARC 9016C, IAB 3/19/25), IAB 5/14/25, effective 7/1/25]
Human Services[441]IAC 5/14/25 Ch 310, p.1